Launching Personal Care Products in Sheng Siong-Free-Samples

Question: Write a Reopt on Launching personal care products in Sheng Siong. Answer: Introdauction The project focuses on launching personal care products in Sheng Siong which is one of the grocery and fresh food supermarket in Singapore. The supermarket wants to expand its business in different fields and as a result it took the decision of launching personal care products. The various personal care products that it wanted to launch include shampoo, conditioner, toothbrush as well as toothpaste. It is identified that supermarket was visited by local people who generally came for buying various grocery products and if personal care products are also present then it would be found beneficial for both the supermarket as well as customers. In this paper, importance of network diagram as well as Gantt chart is illustrated. The paper illustrates factors that are helpful in minimizing project duration, monitoring progress as well as outsourcing. In addition to this, the paper also focuses on the risks that are associated with project and provides proper recommendations for minimizing the risks. Network and Gantt chart Network diagram Network diagram is defined as a graphical representation of the project which mainly comprises of various series of both connected boxes as well as arrows for illustrating the inter-relationship between various activities that is mainly involved within the project (Kerzner 2013). It is found that the boxes as well as nodes generally helps in representing inter-relationship between various activities and arrows are generally helpful in representing the relationship between various activities. Figure 1: Network Diagram (Source: Created by Author) The importance of network diagram is illustrated below: Network diagram is helpful in justifying time estimate for the project: Network diagram of the project reflects the procedure with which the activities are generally interrelated with each other from the beginning till the end of the project (Burke 2013). After determining the critical path of the project helps in providing proper duration of the project. Network diagram helps in planning, organizing as well as controlling:The network diagram reflects that project activities are generally highlighted in sequence with their interrelationship. The network diagram of the project is helpful for the project manager as well as team during organizing as well as planning. Network diagram reflects interdependence of activities:As interdependencies of activities are quite visible in the network diagram, it is quite easier to see how the activities depend on each other. Network diagram reflects the workflow of project activities: With the help of network diagram, the project team will get to know about the sequence if various project activities (Fleming and Koppelman 2016). At a certain point in the project, network diagram will be very much beneficial to know the status of the project activities. Gantt chart Figure 2: Gantt chart (Source: Created by Author) Risk management Risk Type of risk Risk statement Impact Probability Risk exposure Risk mitigation Inaccurate gathering of information Negative risk If the information about the project is not gathered properly then it is quite difficult for the project managers to complete the task within the assumed budget and time. Medium likely Medium It is quite important to gather information associated with the project properly and for this experienced project managers must be hired. Improper estimation of budget Negative risk If the budget for the project is not estimated properly then the organization will face financial pressure. high Very likely medium The budget of the project must be estimated after understanding the requirements of the project properly. Improper theme selection Negative risk If the theme for the project is not selected properly then the organization would face difficulty in launching the products. High Very likely High Theme selection of the project must be done properly so that the products within the organization can be easily launched. Improper management of social media activity Negative risk If the social media activity is not managed properly before launching of the personal products then the expected outcome of the project will not reflect positive result. Moderate likely medium It is quite important to manage the activity of social media before launching the product in the event Scheduling resources Resource scheduling is defined as one of the technique that is generally utilized for calculating various resources that are generally needed in order to deliver the entire project work (Mir and Pinnington 2014). It is identified that scheduling resources generally helps in ensuring efficient as well as effective utilization, and assists in identifying resources easily. According to Flyvbjerg (2013), scheduling is quite important in project in order to organize as well as complete the entire project within the time and budget. Effective project scheduling plays an important role in order to ensure the success of the project. It is quite important to assign different resources effectively within the project for keeping the entire projects on tracks as well as for setting proper as well as realistic time frames. This typically helps in minimizing cost and enhancing satisfaction of the customers. It is stated by Phillips (2013) that project scheduling generally helps in impacting the overall finances of an organization. This is considered true when the resources have proper knowledge as well as skills for completing the task when the project requires costly materials. Project completion within a short time frame is costly as more number of additional resources as well as materials is required. It is opined by Turner (2016), that project scheduling gene rally helps in ensuring that one task gets completed in a quality manner before the initiation of the next task within the process. By properly assuring that quality measures that are adopted helps in meeting various expectations at every step. Reducing project duration An experienced project manager helps its team in uncovering various opportunities for saving time by properly ordering tasks as well as by removing false dependencies from the project. It is identified that there are number of ways in which the duration of the project reduces but the project gets completed without compromising the scope or quality (Steyn et al. 2016). The steps include: Outsourcing tasks of the project: If some of the tasks of the project are outsourced then it will be quite easier to complete the project before the duration (Cicmil et al. 2017). Therefore in order to save time duration of the project without compromising the quality can be done by outsourcing some of the activities of the project so that the burden of the project from the team members reduces little bit and they will be able to complete the tasks in a short period of time. Using additional resources: If additional resources are utilized in the project then it will be quite easier to complete the entire project before the duration ad as a result time duration of the project generally minimizes without compromising the project quality. Eliminating false dependencies: Every task of the project must have proper successor as well as predecessor. It is identified that dependencies are mainly expressed as hard as well as finish -start predecessors (Hwang and Ng 2013). If dependencies of the project are properly documented then it will be helpful in reflecting the real overlap of the work that can generally found in the schedule without impacting the execution of the project. Establishing scope for the starting of the project: It is found that proper establishment of project scope before the team helps in reducing the non-productive tine from the starting phase of the project. It is quite important to understand the scope of the project, high level requirements before executing the entire project. This helps in making the entire team productive from the starting day of the project. Tracking time: It is quite important to track time for each of the activities of the project in order to complete a given project. It is identified that not only the steps are tracked but it is quite important to track the time that is required for completing each of the project activities (Serra and Kunc 2015). Proper time tracking is important as it helps in eliminating the wastage of time and assists in completing project before the duration. Outsourcing Outsourcing helps in allowing the organization Sheng Siong to subcontract one of the particular areas of the project. The various outsources that are utilized in the project in order to reduce time duration without compromising the quality of the project are elaborated below: Training: The activity of training must be outsourced so that the staff of the organization must be trained properly and thus the project can be executed easily before the duration of the project (Pemsel and Wiewiora 2013). Outsourcing training activity not only helps in complete the activity of the project before time but also assists in creating proper outcome within the project. Creation of marketing plan: The marketing plan is outsourced so that it can be created properly so that it would helps in creating positive outcome within the project. It is identified that outsourcing the marketing plan helps in reducing the project duration. Theme selection: Selection of theme is outsourced so that proper as well as unique theme is selected for the project that is not only helpful in reducing the burden but also assists in completing the project before time (Joslin and Muller 2015). Monitoring progress The monitoring progress of the project can be highlighted by reflecting the utilization of earned value as well as scheduling and cost control in the project:- Earned value management: Earned value management is defined as one of the technique that helps in controlling cost as well as time performance within a project for predicting the final project duration as well as cost. It is considered as one of the easy tool that can be utilized in the project in order to detect early warning signals for detecting various problems and also for exploiting various opportunities of the project (Beringer, Jonas and Kock 2013). Earned value forecasting approach assists in predicting the final project cost as well as duration. The basic assumptions that are generally made for forecasting earned value management within the project can be measured with the help of SPI metrics for time as well as CPI for the cost. In addition to this, it is identified that project outcome can be forecasted for predicting the final cost of the project. Scheduling and cost control: Scheduling as well as cost control is considered as the concept that generally helps in serving the foundation of the project management. The project managers must establish schedule as well as budget before the project initiation phase. It is identified that setting parameter helps in both time as well as cost time frameworks for laying the entire groundwork for following the tasks. It is identified that organizations must engage in various production processes as well as projects (Martinsuo 2013). This important factor helps in making the opportunity cost another significant consideration during budgeting as well as scheduling. Project closure Explanation Project closure is defined as the last phase of the project management procedure. It is identified that upon the end of the project implementation phase, preliminary acceptance of various results of the project is generally accomplished (Ahern, Leavy and Byrne 2014). Project closure generally involves handing various deliverables to the customers that helps in passing the documentation to the business by cancelling various contracts of the supplier and by releasing the different equipment of the staff. Wrapping closure activities The closure activities of the project are as follows: Reviewing the launched product Stakeholder sign off and Documentation Performance evaluation The performance of the project must be measured properly with the help of monitoring system as well as significant key indicators. The components include: Proper tracking of project activities: Proper track of the project activities must e kept in order to ensure that the project activities are progressing properly and the activities will be completed within the estimated time and budget. Completion of project activities on time: If the project activities are completed successfully within the assumed time then the performance of the project can be determined easily (Pemsel and Wiewiora 2013). Arranging meetings: If meetings are arranged in weekly basis, then the project managers will get an idea about the performance of the project activities. The project managers will get to know the entire status of the project. Retrospectives Retrospectives are considered as a procedure in which team generally helps in reflecting on the iteration for identifying actions that helps in improving the project further. The agile retrospectives can be considered as one of the lesson learned meeting. The team can easily address everything in order to decide changes for making the next iteration References Ahern, T., Leavy, B. and Byrne, P.J., 2014. Complex project management as complex problem solving: A distributed knowledge management perspective.International Journal of Project Management,32(8), pp.1371-1381. Beringer, C., Jonas, D. and Kock, A., 2013. Behavior of internal stakeholders in project portfolio management and its impact on success.International Journal of Project Management,31(6), pp.830-846. Burke, R., 2013. Project management: planning and control techniques.New Jersey, USA. Cicmil, S., Cooke-Davies, T., Crawford, L. and Richardson, K., 2017, April. Exploring the complexity of projects: Implications of complexity theory for project management practice. Project Management Institute. Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project Management Institute. Flyvbjerg, B., 2013. 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